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Vacation Plans – Setting Some Team Policies

Vacation Plans – Setting Some Team Policies

We are now in the thick of winter and several of our team members have taken or scheduled vacations. Taking a little getaway in winter months is a great idea to help us recharge our batteries and keep up our energy until spring. But our work world does not stop while we are away. With a little planning and effort, you can ensure that your business will continue to run smoothly while you or a team member is out of the office.

Two Weeks Before You Leave
  • Back Up Files:

    In the weeks leading up to your vacation, start backing up all of your pertinent client and project files on a cloud based platform like Dropbox. This will not only ensure that you will be able to access your files from anywhere should you decide to do some work while you’re away, it allows you to share files with your team in bulk.

  • Prioritize Your To Do List:

    Run through your to do list and mark anything that absolutely must get done before you leave. If you’re overwhelmed, see if there is anyone who can take on some of your tasks. Make sure that all of these critical tasks are completed before you move on to peripheral projects.

  • Notify Your Clients:

    Make sure anyone with whom you work on a regular basis knows that you’ll be out of the office. Give them the contact information for someone who can help them while you are away. Also let them know what you plan to accomplish before you leave, what (if anything) you have scheduled for while you’re out, and what you will do when you return.

The Week Before You Leave
  • Scheduling:

    Scheduling tools for social media and CMS’s allow us to stockpile content that will automatically drip out while we’re on vacation. It will take a little extra work during the weeks leading up to your trip, but it will be well worth it while you’re relaxing on the beach or hitting the slopes!

    • Social Media:

      Using an application like HootSuite makes it easy to schedule your social media posts so you can follow your normal posting routine, even when you’re gone. Set aside a good chunk of time to do this, especially if you’ll be gone for more than a week, as finding items to post and then scheduling can be time consuming. Appoint someone the job of checking your social media every day to respond to any comments or messages or simply post that you will be away and you will get back to commenters upon your return.

    • Blogs:

      Google is still going to crawl your site while you’re away. Make sure it’s seeing fresh content by scheduling a blog or two in your CMS before you leave. Prepare and schedule enough blogs to continue your regular posting regimen while you’re on vacation.

  • Tie Up Loose Ends:

    Finish up the projects you are working on. Send your clients status updates and give them a timeline of what they can expect once you are back in the office. Make sure that everyone on your team knows if there are any additional tasks that they will need to take on while you’re out.

The Day Before You Leave
  • Set Your Out of Office:

    As simple as it is, an Out of Office on your email is a powerful tool. Your clients may have forgotten that you will be away. If they receive no response while you’re out, they will start to become concerned and frustrated. An Out of Office serves as a reminder that you will be unavailable. Make sure you include the name and contact information of someone who can help clients who may need immediate assistance.

On Vacation
  • Relax! You’ve worked hard and you’ve earned time away from it all to recharge your batteries. If you must stay in touch with the office, set a limit for yourself. Call in to the office once and work for no more than an hour each day. You came on vacation to get a break from work, not so you could take it with you!
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Creative Director/Senior Designer

Tom DiGrazia

With over a decade and a half of professional design experience, Tom brings his knowledge of design principles and focus on user experience to every aspect of his contribution to TTG. Paying special attention to each client’s brand, personalized needs and individual interests, he strives to create compelling concepts utilizing intuitive and highly-refined design solutions. In addition to traditional and digital design work and oversight at TTG, Tom also boasts a wide portfolio of web development projects with the company, allowing him to stretch his CSS and HTML skills across multiple platforms and disciplines. He feels that being a designer in the digital landscape of websites, eCommerce solutions, email marketing platforms and social media, it is important to understand the code that goes into these areas as it assists his ability to tailor designs specifically targeted to achieve the best end result and further builds understanding and communication with backend development teams.

In his off hours, Tom is an avid pop culture enthusiast, staying up to date on the latest shows, films, comics and games. He can also typically be found taking part in a whole host of artistic activities that help him further stretch his creative legs. Regardless of the activity, Tom is always accompanied by his dog, Eli, and his cat, Tib.

Design, Photography, Illustration, Digital Imagery Manipulation, Wesbite Development

Photoshop, Illustrator, InDesign, Lightroom, HTML/CSS, Wordpress


Courtney Dumont

As Senior Marketing Strategist & Analyst at Technology Therapy Group, Courtney is energized by the ability to flex both her left and right brain daily. Courtney discovered her passion for Marketing at Bryant University, where she spearheaded research on students’ perceptions of Social Media Marketing for her Honors Capstone Project. After graduating Bryant in 2012, she joined the Technology Therapy team, where she’s honed her skills in social media, search and social advertising, email marketing, SEO, and more.

Since joining the team, Courtney has created digital marketing strategies and managed campaigns for clients across the country, ranging from plastic surgery centers, to jewelry stores, to construction companies. With a cohesive, cross-channel approach and a focus on data-driven decision making, she has increased their leads by up to 217%. But Courtney doesn’t leave her zeal for social media at the office; she also runs a local foodie Instagram account with her husband to document their meals across Rhode Island and beyond. Check them out: @hoppilyfed.

Marketing Strategy, Data Analysis, Google Ads, Facebook Ads, Social Media

Google Analytics, Google Ads, Facebook Ads, Facebook Creator Studio, Instagram, Klaviyo, Mailchimp, Emma Mail, Google Data Studio, WordPress, YouTube, LinkedIn, Facebook, Microsoft Office