Best Tips and Tools to Level Up Your Brand’s CS and CX

Tools and Tips to Boost Your Customer Service and Customer Experience 

Tools and Tips to Boost Your Customer Service and Customer Experience

Key Takeaways:

Understand the importance of excellent CS and CX.

Familiarize yourself with different tools for improving your business’s CS and CX.

Learn insights to further enhance your CS and CX.

You can’t retain or grow your customer base without a foundation of solid customer service (CS) and customer experience (CX). Per Zendesk’s recent CX Trends study, approximately 73% of consumers say they would rather do business with a competitor after more than one unpleasant experience with a brand.

Though it’s easy to recognize the importance of great CS and CX, it’s easy to remain stuck in limbo due to a lack of knowledge about the tools available. Join us as we connect with the tools and tips you need to take your CS and CX to new heights, so your customers will want to keep coming back for more. 

“73% of consumers say they would rather do business with a competitor after more than one bad experience with a brand.”

– Zendesk, CX Trends 2024 Survey

Tools for Improving CS and CX

Adopt AI Chatbots for Immediate Assistance 

As more customers are becoming increasingly comfortable with AI chatbots, it only makes sense that this tool is becoming a “must” for small businesses who want to deliver excellent customer service. According to a recent survey from Userlike, 91% of customers believe company websites should have AI chatbots.

AI chatbots like ChatGPT, Drift, and Intercom excel by providing immediate responses to common inquiries, thereby enhancing accessibility and user satisfaction. These standalone solutions are designed to deliver 24/7 availability, so customers receive assistance at any time without delay.

For a more tailored experience, we recommend using a CRM-integrated chatbot. Some examples of these include Salesforce Einstein, Zoho CRM Zobot, and Freshchat by Freshworks. These chatbots merge seamlessly with existing customer data, resulting in enhanced personalization for more relevant and informed interactions.

To implement these tools, place standalone chatbots on critical website pages to address frequently asked questions efficiently. For CRM-integrated chatbots, leverage the CRM’s extensive data to personalize interactions and provide context-aware responses. This will significantly boost the quality of customer service and overall customer experience for your shoppers.

“91% of customers believe company websites should have AI chatbots.”

– Userlike

Utilize Customer Relationship Management (CRM) Systems 

Customer Relationship Management (CRM) systems are essential tools for managing your interactions with current and potential customers. By streamlining your processes and organizing all customer-related information, a CRM can significantly enhance your company’s profitability. These systems enable you to track customer interactions, manage follow-ups efficiently, and personalize communication.

Popular CRM options include Salesforce, ActiveCampaign, Pipedrive, and Freshsales. Each platform offers unique features, so you’ll want to choose one based on your business’s size and unique needs.

When implementing a CRM system, select one that integrates seamlessly with your existing tools and fits the specific requirements of your business. For in-depth guidance on selecting the right CRM, rewatch this insightful past webinar.

Leverage Reviews and Feedback 

Don’t forget the power of user generated content (UGC) as a tool for improving your business’s CS and CX. From Google reviews to Yelp and Trustpilot ones, customer reviews influence other customers’ purchasing decisions and can highlight areas for improvement. Make it easy for customers to leave reviews by providing links and prompts post-purchase.

But you need to do more than just read your customers’ reviews. It’s also vital to respond to every review promptly. (That’s true whether the feedback is positive or negative!)

Streamline Customer Support Channels 

Another essential ingredient of excellent CS and CX is to have streamlined customer support channels. For starters, make it easy for customers to find answers and get support. Create a comprehensive FAQ section on your website. Provide multiple ways for them to contact you such as email, phone, live chat, and DM. Frequently update your knowledge base and ensure your support team is easily accessible.

Personalize the Customer Experience 

Personalizing customer experiences is a must for boosting satisfaction and fostering loyalty. By utilizing CRM and marketing automation tools, you can leverage customer data to customize emails, product recommendations, and other interactions. These tailored experiences make customers feel valued and understood.

To effectively implement personalization, gather data through surveys, feedback, and direct interactions. This information will help you refine your offerings and ensure that every touchpoint is relevant to your customers’ needs. If you’re not sure where to get started with surveys, check out this blog. We also recommend simple tools like SurveyMonkey or Google Forms to create and distribute surveys.

Upgrade the Website UX 

Excellent website UX complements strong customer service. This can take the form of easy navigation, fast loading times, and clear calls-to-action (CTAs). Once these are in place, make sure to schedule regular website audits to maintain the quality of your UX. The goal is for customers to always have an accessible and intuitive experience when browsing your website.

Implement Customer Service Software 

Integrating specialized customer service software will streamline your operations and significantly enhance response times. Platforms like Zendesk, Freshdesk, and Help Scout offer comprehensive solutions that can transform how you manage customer interactions. These systems are equipped with advanced ticketing systems that organize queries and issues effectively, automated responses for quick replies, and CRM integration that ties customer data directly to each interaction.

When choosing the right software for your business, consider solutions that align with your specific needs. Look for systems that provide robust reporting features, as these can offer deep insights into customer satisfaction, agent performance, and overall service efficiency.

Tips for Improving CS and CX 

To ensure you’re constantly exceeding expectations, regularly train your customer service team on the latest tools and best practices. Use analytics to monitor performance and identify areas for improvement. Last, but not least, stay adaptable and embrace new technologies that can further enhance customer service. This comprehensive approach will keep your business on track for delivering exceptional customer support and experiences.

Assistance with Improving Your Brand’s CS and CX

Equipped with effective tools and insights, your business is well on its way to giving your customers the top-notch customer support and experiences they desire. But we encourage you to connect with a TTG mentor if you need help implementing these tools or improving your site’s UX.

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